Article

Sarah Church
Sarah Church 9 February 2015

How Safe Is Your Data?

Businesses not only have to concern themselves with taking care of information important to their business - they have to make sure that they comply with all manner of regulations for storing, processing and transmitting this information.

Once upon a time businesses kept all their records on paper, in folders (actual cardboard folders, not electronic folders).  To make sure that their important business information was safe they would put the folders in a locked cabinet.  Then ensuring only authorised people could read the records, they would only give certain people the key, locking the room and office behind them.  And they’d perhaps not even think about what might happen to all of their records if there was a fire…or a break in…or a burst pipe.

 

If they needed to keep records for a long time, they would box them all up and store them in a basement.  They might lock the basement door as well.  To find records there would be a filing system in place, and all being well, most people would follow the same convention.  If not – well – they’d have to spend some hours trawling through a load of folders, but that’s what you had to do.

Fast forward…and we have computers.  Yay!  No more paper? (Yeah, right…) Everything can be stored on a tape or a disk and then you make a back-up copy and your receptionist takes it home in her handbag.  However, things have since moved on.

 

Nowadays we have new challenges.  Businesses not only have to concern themselves with taking care of information important to their business – they have to make sure that they comply with all manner of regulations for storing, processing and transmitting this information.  In fact any organisation with any dealings with information or “data” will have to ensure that they are compliant with the legal obligations associated with the particular type of data and business activity they manage.  

 

Let’s go back to the reference above – let’s say we are talking about a doctor’s receptionist. She’s walking around town with an entire patient data base in her handbag!  Not ideal under any circumstances and also not a particularly wise method for keeping back-ups safe. (I have a handbag and I know what goes on in there…)

So – the moral of my little tale is that there are numerous things to consider when exploring the options for backing up your data.  How much data is there, what is it, are their legal obligations attached to how it is stored and processed, what is it stored on, how critical is it, how soon would you need it back if you lost it, how far back would you need to restore to…?  The list goes on.  

 

The UK Government have this year released new classifications for data storage.  Official, Secret and Top Secret replace the Impact Level (IL) ratings that mainly public sector bodies will be familiar with.  That is another blog post waiting to happen…  

 

For more insights from Six Degrees Group

 

Read More on Digital Doughnut

Please login or register to add a comment.

Contribute Now!

Loving our articles? Do you have an insightful post that you want to shout about? Well, you've come to the right place! We are always looking for fresh Doughnuts to be a part of our community.

Popular Articles

See all
Digital Marketing Vs. Traditional Marketing: Which One Is Better?

Digital Marketing Vs. Traditional Marketing: Which One Is Better?

What's the difference between digital marketing and traditional marketing, and why does it matter? The answers may surprise you.

Julie Cave
Julie Cave 14 July 2016
Read more
4 Important Digital Marketing Channels You Should Know About

4 Important Digital Marketing Channels You Should Know About

It goes without saying that a company can't do without digital marketing in today's world.

Digital Doughnut Contributor
Digital Doughnut Contributor 5 November 2014
Read more
How To Write Content That’s Easy To Localize

How To Write Content That’s Easy To Localize

Do you want to know how to reduce costs and get to market faster? Write content that's easy to localize!

David Ost
David Ost 15 June 2017
Read more
How To Master Localized SEO

How To Master Localized SEO

When you’re rolling out different language versions of your website, ignore localized SEO at your peril. Failing to consider local keywords, backlinks and social media could cost you valuable site visitors. You’re investing a lot of marketing budget in reaching out to new clients. But fail to get eyes on your website and your efforts will be in vain.

David Ost
David Ost 14 June 2017
Read more
The Top 10 High Demand Business Languages

The Top 10 High Demand Business Languages

We’ve compiled a handy list of the top 10 languages you should consider for business and marketing content translation when competing in global markets, with the facts and figures on why they are your best bet.

Inês Arnaut Pimentel
Inês Arnaut Pimentel 3 February 2017
Read more